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DOCUMENT STORAGE


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The concept behind EDS Enterprise was to provide a complete "out of the box" solution for the electronic storage of paper documents. The system also supports documents created electronically in a variety of media formats. All documents in the system can be filed and retrieved through flexible document indexing that can be setup without programming. EDS Enterprise makes the power of imaging and information management available to a market that had previously been excluded by technical skill and cost barriers.

EDS Enterprise is a robust industrial strength document archive facility.. The System comes complete with a heavy duty scan station driving the world most powerful scanners. After the documents have been scanned, the archive server makes the documents available to a network of users. The system comes as standard with capacity to support the storage and retrieval of up to 1 million documents, the system can be expanded to over 2000 million documents. The system is based on an open extensible architecture which allows the system to take advantage of the latest advances in storage and scanning technology both now and in the future.

Document Capture and Electronic Archive - Step by Step.
EDS Enterprise implements the document capture and electronic archiving process in several distinct steps. Each of these steps is integrated via internal workflow queues.

 

1. Batch Preparation.
The efficiency of production input systems comes from their batch orientation. Typically, pages are prepped, sorted into batches of similar documents (for example, purchase orders, invoices, etc.), and then scanned. EDS Enterprise supports batch processing and provides an administrator with the ability to predefine multiple document classes, which allows a scanner operator to quickly tell the system what type of document to expect. Documents can be automatically separated within batches whether with job separator sheets or with bar codes printed directly on the pages.

2. Scanning.
EDS Enterprise comes as standard with a 27PPM (pages per minute) duplex heavy duty document scanner, upgrade options include high end video and SCSI models supported by Kofax accelerators. Support for both Simplex and duplex scanning as well as the ability to run the production scanners at their full rated engine speeds is a feature of the EDS Enterprise scanning facility.

3. Indexing & OCR.
Indexing is the most critical and time consuming step in the capture process. The index is the key to retrieving the document and EDS Enterprise provides several methods to cut down on operator errors and speed the indexing process:

OCR can be used to read indexing zones previously defined by the document class. This allows the index operator to simply check the accuracy of the OCR rather than keying every index field by hand. Bar Code recognition provides another highly reliable alternative, method for indexing batches. EDS Enterprisel supports most popular bar code types.

4. Electronic Archive.
The final phase of the process involves archiving the documents onto long term permanent storage media.

EDS Enterprise comes as standard with a 52GB Optical Jukebox. Which allows archiving of up to 1 million documents after compression. Upgrade options include larger Jukeboxes and high performance RAID systems capable of holding billions of documents and sharing the information with a network of users.




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